> For the complete documentation index, see [llms.txt](https://help.rbsgo.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.rbsgo.com/general-ledger/general-ledger-module/gl-masters/transaction-validation.md).

# Transaction Validation

**Transaction Validation** is the process of verifying that a financial transaction complies with predefined business rules, controls, and data requirements before it is saved, posted, or processed in the accounting system.

This feature helps ensure that all transactions are accurate, complete, authorised, and compliant with organisational policies and regulatory standards. Transaction Validation also allows administrators to control which accounts can or cannot be used for specific transaction types and debit/credit entries.

## Steps to Configure Transaction Validation

Step 1: Navigate to the **General Ledger** module.

1. Click **Masters 1** from the menu.
2. Select **Transaction Validation** from the list.

* The Transaction Validation screen will be displayed.

<figure><img src="https://4060887901-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F2ktZUs9CJyincVDXEmrM%2Fuploads%2Fgit-blob-7e2f8e753f0418ebe316e67c5cd8f673dcb9f180%2FScreenshot%20From%202026-06-10%2015-03-49.png?alt=media" alt=""><figcaption></figcaption></figure>

Step 2: Click the **Open** button.![](https://4060887901-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F2ktZUs9CJyincVDXEmrM%2Fuploads%2Fgit-blob-86dffd6ef0920f473252c68a8201783b125bbe06%2FScreenshot%20From%202026-06-10%2015-04-39.png?alt=media)

1. Select the required **Transaction Type** based on user requirements.

<figure><img src="https://4060887901-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F2ktZUs9CJyincVDXEmrM%2Fuploads%2Fgit-blob-f9b53b14033db61a44dfdcdecd36abb17f125603%2FScreenshot%20From%202026-06-10%2015-05-36.png?alt=media" alt=""><figcaption></figcaption></figure>

Step 3: Choose whether the validation applies to **Debit** or **Credit.**

<figure><img src="https://4060887901-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F2ktZUs9CJyincVDXEmrM%2Fuploads%2Fgit-blob-22c8d557b4659530deeb1492f0bc4a413bfee1dd%2FScreenshot%20From%202026-06-10%2015-06-39.png?alt=media" alt=""><figcaption></figcaption></figure>

* Once selected, the corresponding configuration screen will be displayed.

<figure><img src="https://4060887901-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F2ktZUs9CJyincVDXEmrM%2Fuploads%2Fgit-blob-3d34826b504437febb5cfa6c92af06cc53105214%2FScreenshot%20From%202026-06-10%2015-07-57.png?alt=media" alt=""><figcaption></figcaption></figure>

Step 4: Click the **Add** button.![](https://4060887901-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F2ktZUs9CJyincVDXEmrM%2Fuploads%2Fgit-blob-315e3969287601fe8ff71757e502f3712c767acb%2FScreenshot%20From%202026-06-10%2015-08-33.png?alt=media)

1. Click the **Search** icon to view the list of available accounts.
2. Select the required account name(s).

<figure><img src="https://4060887901-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F2ktZUs9CJyincVDXEmrM%2Fuploads%2Fgit-blob-6949652109abc0f17976ad4844b412244137c1cc%2FScreenshot%20From%202026-06-10%2015-10-09.png?alt=media" alt=""><figcaption></figcaption></figure>

Step 5: Click the **Add** button ![](https://4060887901-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F2ktZUs9CJyincVDXEmrM%2Fuploads%2Fgit-blob-315e3969287601fe8ff71757e502f3712c767acb%2FScreenshot%20From%202026-06-10%2015-08-33.png?alt=media) under the **Not Allow** section.

1. Select the account(s) that should be restricted.

<figure><img src="https://4060887901-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F2ktZUs9CJyincVDXEmrM%2Fuploads%2Fgit-blob-b13ad9c76ab8e16dd94ce112aaa1a12aad9b4e33%2FScreenshot%20From%202026-06-10%2015-11-50.png?alt=media" alt=""><figcaption></figcaption></figure>

Step 6: Verify that the restrictions and permissions are configured correctly.

1. Click the **Save** button.![](https://4060887901-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F2ktZUs9CJyincVDXEmrM%2Fuploads%2Fgit-blob-3307b201d840a62b4546df5a7ae1f157bde52959%2FScreenshot%20From%202026-06-10%2014-29-42.png?alt=media)

* The Transaction Validation rules will be saved and applied to the selected transaction type.


---

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